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Circuit Court Clerk
About the Circuit Court Clerk’s Office
The Circuit Court Clerk is charged with more than 800 statutory responsibilities that are either judicial, non-judicial or fiscal. The Clerk's Office is the administrative arm of the Circuit Court. Judges are ethically prohibited from out of court communications (written or oral). Therefore, questions as to any administrative process should be directed to the Clerk of the Circuit Court.
Judicial
Judicial responsibilities include acting as custodian of the Circuit Court’s records by managing filings, pleadings and other case records lodged with the Court and Clerk’s Office; ensuring members of the judiciary are provided case-related information needed to conduct court proceedings; managing jury trials; and lending overall judicial support by maintaining and disposing of civil and criminal evidence, receipting criminal fines and court costs, collecting and disbursing restitution on behalf of crime victims, investing and distributing monies on behalf of civil litigants or third-party beneficiaries, and providing statistical data, case-related information and court documents.
Non-Judicial
Non-judicial responsibilities include recording and maintaining of deeds, wills and other land records; qualifying fiduciaries such as Executors, Administrators, Guardians and Conservators; issuing of marriage licenses and concealed handgun permits; and administering a variety of oaths (ministers, notaries, local commission members, board members, law enforcement officers, etc.).
Fiscal
Fiscal responsibilities of the Clerk's Office include the maintenance and investment of trust, equity, and condemnation funds; and the collection of court fines/costs, restitution, recordation taxes and other fees authorized by statute. The Clerk's Office annually generates millions of dollars in revenue for both the state and county.
Case Records
The Clerk's Office maintains permanent land and court records dating from 1749, the year of the county's inception, to present. The Record Room is located on the ground floor of the main Courts Building. Additionally, there are online indexes that are available 24/7:
- Circuit Court Case Data (Civil and Criminal, 1990 to current)
- Land Records (Deeds 1967 to current; Wills 1994 to current)
Docket Procedures
View the Chesterfield Circuit Court docket procedures (PDF).
Additional information regarding the Circuit Court, including judges and terms of court, is available on the Virginia Judicial System Chesterfield Circuit Court page.
Filings
The Court does not accept case-related filings via the internet, email or fax. Filings are accepted via mail, courier or hand delivery.
Orders of Publication and Other Public Notices
View Orders of Publication and other public notices.
Orders of Publication
- Order of Electronic Publication - 11-16-23 CL23-2951 (PDF)
- Order of Electronic Publication - 11-16-23 CL23-2944 (PDF)
- Order of Electronic Publication - 11-2-23 CL22-1182 (PDF)
- Order of Electronic Publication - 10-26-23 CL23-3800 (PDF)
- Order of Electronic Publication - 10-20-23 - CL23-3652 (PDF)
- Order of Electronic Publication - 10-18-23 - CL23-3811 (PDF)
- Order of Electronic Publication - 10-15-23 CL23-937 (PDF)
- Order of Electronic Publication - 9-26-23 - CL23-3125 (PDF)
- Order of Electronic Publication - 9-19-22 - Forfeitures (PDF)
None at this time
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Property Notification Service
The Circuit Court Clerk provides the Property Notification Service by which residents can proactively monitor the status of Deed Book recordings to prevent possible fraud relating to real estate. Read on... -
Telephone Scam Alert
Learn more regarding phone scams that fake or spoof the name and telephone number of a Virginia court on the recipient's voicemail and/or caller ID. Read on...