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Procurement Policy & Procedures
Summary of Purchasing Procedures for Goods & Services
$10,000 or Less
Using departments and schools have been given delegated authority to make purchases at this dollar value.
$10,000 to $100,000
Competition is executed by the Procurement Department. Competition must be sought from a minimum of four valid sources to include a minimum of one Chesterfield Business and one Diversity Vendor, if available.
$100,000 or More
Competition is executed by the Procurement Department. Competition must be sought from a minimum of four valid sources to include a minimum of one Chesterfield Business and two Diversity Vendors, if available.
Policies and Procedures for Goods and Services
PPEA Policies and Procedures
PPTA Policies and Procedures
Delivery
We want all deliveries to be delivered free on board (FOB) destination. We will not accept ownership until we receive items as ordered.
All packages or shipping containers must contain the purchase order number and the ship-to location from the purchase order. We can cancel all or part of an order without obligation if the delivery is not made by the specified and committed time.
Resources
- Contractor environmental guideline and policy (PDF)
- General delivery terms and conditions (PDF)
- Insurance guidance for offerors (PDF)
- Virginia Department of Minority Business Enterprise commodity list.
Regulations
We follow all federal, state and county laws and regulations. We use competitive practices in a fair and open environment to give all qualified businesses the opportunity to offer their products and services to the County.
We follow state ethics laws and the National Institute of Governmental Purchasing Code of Ethics.