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1. When will the monthly file be posted on this site?

Files will be posted by the 20^th of the month for payments made the previous month. For example, payments made in October will be posted by Nov. 20. To ask questions or request more information, please email the Accounting Department.

2. Have you taken steps to protect citizens, business partners and employee’s private information?

Yes, certain state and federal laws require that some types of information be protected. This includes medical related information under the Health Insurance Portability and Accountability Act (HIPAA) and exclusions identified through the Freedom of Information Act (FOIA). Good business practice also protects private and confidential information of citizens and business partners, information related to pending legal matters and information that could jeopardize public safety enforcement. To ask questions or request more information, please email the Accounting Department.

3. Can I find any vendor that does business with Chesterfield County?

Generally, yes. If you can’t find a vendor there could be several reasons. If the nature of the vendor or of the County’s business with that vendor is protected under state or federal laws or is considered private or confidential, that vendor will not be shown in these files. If the vendor has provided goods or services to the County but has not yet received payment for those goods or services, then the vendor will not appear on the files. Information about payments to employee benefit providers is available upon request. Payments to a vendor on behalf of Chesterfield County Public Schools (CCPS) can be found on the CCPS website. To ask questions or request more information, please email the Accounting Department.

4. How are disbursements made through procurement cards shown?

Payments made for purchases against a procurement card prior to March 2018 will be shown as payment to Bank of America. After March 2018, payments will show the actual vendor. To ask questions or request more information, please email the Accounting Department.

5. Why do I sometimes see the same check number multiple times?

The information shown is being displayed at the department and account code level. If a single payment is made for either multiple departments or multiple accounts the check number will be displayed numerous times. To ask questions or request more information, please email the Accounting Department.

6. Can I view requirements contracts between the county and a vendor?

Yes. Visit the Procurement Department’s page where you can view contracts, and their associated solicitations, that the county has established with vendors through a competitive procurement process. Only repetitive type purchases utilize requirements contracts. One time purchases of goods, services and construction are not included in this listing. To ask questions or request more information, please email the Accounting Department.